Site problemsProgram Management ToolsProgram Management (PM) tools are abound in the marketplace. Some characteristics of a project management tool are: Process Management - Assists to develop project plans, schedules, and initiate best practices. Resource Management - Assists the Project Officer (PO) to plan and manage staff and materiel/facilities/ equipment resources. Collaboration - Allows team members to receive assignments, communicate project status, and possibly provides for an electronic work environment for meetings, reviewing and approving documents.Performance Measurement -- Project performance metrics such as Earned Value (EV) may be tracked and available for all stakeholders to review. Most SMC programs have not adopted Integrated Project Management (IPM) tools. Typically, a suite of tools are selected and used.The Comprehensive Cost and Requirement System (CCaR) is the tool of choice for financial management. The System Evaluation and Estimation of Resources (SEER) is often used for parametric cost estimating though there are other cost estimating tools that are used as well. For development of a project Work Breakdown Structure (WBS) and associations with scheduling of project tasks/activities, Microsoft project is the most commonly used. However, Primavera or other more sophisticated (and costly tools) are sometimes used when more extensive program planning and scheduling capability is desired or provide a stronger interface with other SMC project stakeholders. SMC program managers will most likely be constrained to use CCaR to establish and maintain their funding line(s). CCaR is a graphical financial management system designed to give Government Agency’s greater flexibility and control over their budgets. Some of the CCaR characteristics are:•Provides electronic coordination with e-mail interface to speed approval processing time •Allows for the creation of multiple coordination cycles (coordination cycles are fully customizable)•Tasks may be prioritized (ensures most important efforts are given funding consideration first) •Provides instant feedback on fundability of the effort upon approval, Basis of Estimate (BOE) (submissions are mandatory before release for approval) •CCaR allows attachment of Excel spreadsheets to document calculations Estimate sufficiency is documented during the coordination process •CCaR supports creation of both Obligation and Expenditure forecasts (forecasts are event-driven) •CCaR allows easy tracking of Contracts. Tracks changes by modification with focus on Contract Line Item Number (CLIN) funding, Obligation amount, tracking of contract by Accounting Classification Reference Number (ACRN)/CLIN.•Automatically updates budget obligations and expenditures
Site problems
Program Management Tools
Program Management (PM) tools are abound in the marketplace. Some characteristics of a project
management tool are:
Process Management - Assists to develop project plans, schedules, and initiate best practices.
Resource Management - Assists the Project Officer (PO) to plan and manage staff and materiel/facilities/
equipment resources.
Collaboration - Allows team members to receive assignments, communicate project status, and possibly
provides for an electronic work environment for meetings, reviewing and approving documents.
Performance Measurement -- Project performance metrics such as Earned Value (EV) may be tracked
and available for all stakeholders to review.
Most SMC programs have not adopted Integrated Project Management (IPM) tools. Typically, a suite of
tools are selected and used.
The Comprehensive Cost and Requirement System (CCaR) is the tool of choice for financial
management.
The System Evaluation and Estimation of Resources (SEER) is often used for parametric cost estimating
though there are other cost estimating tools that are used as well. For development of a project Work
Breakdown Structure (WBS) and associations with scheduling of project tasks/activities, Microsoft
project is the most commonly used. However, Primavera or other more sophisticated (and costly tools)
are sometimes used when more extensive program planning and scheduling capability is desired or
provide a stronger interface with other SMC project stakeholders.
SMC program managers will most likely be constrained to use CCaR to establish and maintain their
funding line(s). CCaR is a graphical financial management system designed to give Government Agency’s
greater flexibility and control over their budgets. Some of the CCaR characteristics are:
•
Provides electronic coordination with e-mail interface to speed approval processing time
•
Allows for the creation of multiple coordination cycles (coordination cycles are fully customizable)
•
Tasks may be prioritized (ensures most important efforts are given funding consideration first)
•
Provides instant feedback on fundability of the effort upon approval, Basis of Estimate (BOE)
(submissions are mandatory before release for approval)
•
CCaR allows attachment of Excel spreadsheets to document calculations Estimate sufficiency is
documented during the coordination process
•
CCaR supports creation of both Obligation and Expenditure forecasts (forecasts are event-driven)
•
CCaR allows easy tracking of Contracts. Tracks changes by modification with focus on Contract Line
Item Number (CLIN) funding, Obligation amount, tracking of contract by Accounting Classification
Reference Number (ACRN)/CLIN.
•
Automatically updates budget obligations and expenditures
